COVID-19 Oregon Wine Industry Toolkit

Workplace Information

• Interim Guidance for Businesses and Employers (CDC)
• SAIF Coronavirus Worker Safety Fund

Families First Coronavirus Response Act

• Families First Coronavirus Response Act: Employee Paid Leave Rights (Dept. of Labor)
• Families First Coronavirus Response Act: FAQs (Dept. of Labor)
• FFCRA Employee Rights Poster and FAQs about posting the notice (Dept. of Labor)
• FFCRA Leave Documentation: What Is Required and What Is Recommended? (Davis Wright Tremaine)
• Important FFCRA Deadline Approaches (Oregon Winegrowers Association)

Paid Leave:

• COVID-19 Temporary Paid Leave Program (State of Oregon)

Unemployment:

• COVID-19 Related Business Layoffs, Closures, and Unemployment Insurance Benefits (alt: PDF, March 16) (Oregon Employment Department)

• Work Share Oregon (“Work Share provides Oregon businesses an alternative to layoffs” oregon.gov)

• Oregon Employment Department updated website and resources

Note: See the Education section of this toolkit for upcoming and previously recorded webinars pertaining to this information.

CARES Act Financial Assistance

• Guide to the CARES Act (U.S. Senate Committee on Small Business & Entrepreneurship)

• Coronavirus Emergency Loans: Small Business Guide and Checklist (U.S. Chamber of Commerce)

• Comparison between SBA Economic Injury Disaster Loans (EIDL) and SBA Paycheck Protection Program Loans (Davis Wright Tremaine)

• Paycheck Protection Program (PPP) Loans

PPP Overview (U.S. Treasury)
Overview of key provisions of the PPP Flexibility Act, approved June 4 (Oregon Winegrowers Association)
Borrower Information Sheet (U.S. Treasury)
PPP Application Form
Find a Local Participating Lender (SBA)
PPP Loan Forgiveness Application (SBA)
PPP Loan Forgiveness Application short form for qualifying recipients (SBA) | Checklist & instructions
PPP Calculator Workbook (.xlsx) (Columbia Bank)
Lending options if your bank does not participate: SmartBiz | Lendio | Kabbage | Funding Circle | Divvy | biz2credit
Article: SBA publishes new PPP guidance for the self-employed and general partners (Journal of Accountancy, April 14, 2020)

• Economic Injury Disaster Loans (EIDLs)

Overview of Economic Injury Disaster Loans (Davis Wright Tremaine, March 30)
EIDL Application Form

Other Small Business Resources

• Local Small Business Grants and Loans (compilation courtesy of Crosswater Strategies)

• Small Business Roundtable Web Event Recording (Small Business Roundtable, March 28)

• Small Business Administration Disaster Loan Assistance (now available to businesses in all Oregon counties)

• SBA to Provide Disaster Assistance Loans for Small Businesses Impacted by Coronavirus (Small Business Association, March 12)

• Small Business Resource Navigator (Business Oregon)

• Same-day delivery permit application (OLCC)

• Approved for-hire carriers list (OLCC)

• COVID-19 Legal Update: Beer and Wine Deliveries and To-Go Orders for Oregon Businesses (Stoel Reeves, March 17)

• COVID-19 Temporary Changes: Off-Premises Sales & Delivery (OLCC)

• COVID-19 Temporary Change: Virtual Wine Tastings (OLCC)

• What to Do If You Have a COVID-19 Confirmed Positive Worker or Workers Who Have Been Exposed to a Confirmed Case of COVID-19 (U.S. Food & Drug Administration)

• Supply Connector for PPE and equipment (Business Oregon)

Ag Operation Resources:

• Guidelines for Vineyard Operations in Response to the COVID-19 Coronavirus (Oregon Wine Industry Task Force, August 26, 2020)

• Agriculture and Farm Operation Response Toolkit: Make a Plan for COVID-19 Mitigation in the Workplace (ODA / OHA / Oregon OSHA)

• Playbook for Joint Response Protocol for COVID-19 Outbreaks in Agriculture and Farm Operations (ODA / OHA / Oregon OSHA)

• COVID-19 Harvest Protocols (Wine Institute)

• Field Sanitation and Farmworker Safety Program Guidance (Crosswater Strategies, June 10)

• Field Sanitation and Farmworker Safety Financial Assistance Application (OWEB)

• Temporary Administrative Rule Addressing the COVID-19 Public Health Emergency in Labor Housing and Agriculture Employment (see also: one-page overview and Q&A document) addressing the COVID-19 emergency in employer-provided housing, labor-intensive agricultural operations, and agricultural transportation (Oregon OSHA, April 28)

• PPE Advisory for Working with Pesticides (OSU)

• Oregon Wine Industry April 13 Viticulture Roundtable Discussion  | Meeting replay (skip to 6:10 for meeting start) | Summary

• Interim Guidance for Agricultural Employers for COVID-19 (Oregon Farm Bureau, March 30)

• COVID-19 Infection Prevention for Agricultural Employers and Employees (California Department of Occupational Safety and Health)

• COVID-19 Guidance for Migrant Farm Workers and Employers in Oregon (¡Salud!)

• COVID-19 Orientacion para Trabajadores Agricolas Migrantes y Empleadores en Oregon (¡Salud!)

• Agriculture Worker Vaccination Update (¡Salud!)

Production Facility Resources:

• Guidelines for Winemaking Operations in Response to the COVID-19 Coronavirus (Oregon Wine Industry Task Force, August 20, 2020)

• Playbook for Joint Timely Response Protocol for COVID-19 Outbreak in Food Processing Establishments (ODA / OHA / Oregon OSHA)

• Food Processing Response Toolkit:  Make a Plan for COVID-19 Mitigation in the Workplace (ODA / OHA / Oregon OSHA)

Operational Rules & Guidance 

• Phase 1: Specific Guidance for Restaurants, Bars, Breweries, Brewpubs, Wineries, Tasting Rooms and Distilleries (OHA, released May 7, 2020)
• Reopening Guidance FAQs for Restaurants and Bars (OHA, released May 17, 2020)
• Phase 2: Specific Guidance for Restaurants, Bars, Breweries, Brewpubs, Wineries, Tasting Rooms and Distilleries (OHA, updated June 4, 2020)
• Statewide Freeze Guidance — Restaurants, Bars, Breweries, Brewpubs, Wineries, Tasting Rooms and Distilleries (OHA, released Nov. 18, 2020)
• Effective Dec. 3, 2020: Risk and Protection Framework. Key information:
  • Risk levels will be assessed on a county-level. County risk indicators will be published weekly; risk levels will be updated biweekly.
  • Weekly data and county risk designations will be published on the governor’s COVID-19 homepage
  • Four risk categories determine allowable personal and commercial activities (see the Guidance by Activity matrix; wine tasting rooms fall under “Eating and Drinking Establishments”)
  • Sector Guidance — Eating and Drinking Establishments  (Important: This updated guidance includes new definitions for outdoor structures and individual dining pods.)
• Guidelines for Wine Tasting Room Operations in Response to COVID-19 (Oregon Wine Industry Task Force; Feb. 22 update)

Updated Apr. 27, 2021: County Risk Graphics (will be updated biweekly as risk levels are reassessed). Wineries and associations can use these to communicate with consumers.

OLCC Information

• Guidance on Expansion of Premises To Accommodate Social Distancing (Oregon Winegrowers Association & Davis Wright Tremaine)
• Reopening Oregon OLCC Guidance – Phase 1 (OLCC, 5/18/20)
• Application for Extension of Service Area (OLCC)
• COVID-19 Alcohol FAQs (OLCC, updated 5/15/20)

• Oregon Wine Industry Example of an Emergency Response Plan for Incidences and Outbreaks of COVID-19

Guidance Documents

• Oregon General Guidance for Employers on COVID-19 (OHA, released May 7, 2020)
• Oregon Guidance for the General Public (OHA, released May 7, 2020)
• Resuming Business Operations Frequently Asked Questions (Oregon Dept. of Employment, released May 11, 2020)
• A Checklist for Employers Planning to Reopen or Return to the Workplace (Davis Wright Tremaine)
• Mask and Face Covering Guidance for Business, Transit, and the Public (OHA, released May 15, 2020)
• County Specific Mask, Face Shield, Face Covering Guidance (OHA, released June 22, 2020)
• Statewide Mask, Face Shield, Face Covering Guidance (OHA, released June 30, 2020)
• Business/Employer Enforcement of the OHA “Statewide Mask, Face Shield, Face Covering Guidance” (Oregon OSHA, revised June 30)
• Statewide Mask, Face Shield, Face Covering Guidance FAQs (OHA, revised July 9, 2020)
• DRAFT COVID-19 Temporary Standard: Full Text | Summary (Oregon OSHA)
• Statewide Freeze Guidance – General Guidance for Employers (OHA, released Nov. 18, 2020)

Signage and Handouts

• Oregon Health Authority materials (scroll to section “Governor’s Orders and OHA Guidance” and open toggle “OHA Guidance, Signage and Rules”)
• “Masks Required” Signs for Businesses (OHA)

Workplace Safety: Oregon OSHA Temporary Rule

• Temporary Rule Addressing COVID-19 Workplace Risks (Oregon OSHA, in effect until May 4, 2021)
  • Full Text
  • Overview Table
  • Temporary Rule Matrix (for businesses with more than 10 employees)
  • COVID-19 Infection Notification Requirement for Workplaces
  • COVID-19 Workplace Infection Control Plan (.docx)
  • Exposure Risk Assessment Form (.docx)
  • Workplace Exposure Risk Assessment (.docx)
  • Employee Training and Information Roster Form (.docx)
• Temporary Rule implementation schedule:
  • November 16, 2020
    • OAR 437-001-0744 Addressing COVID-19 Workplace Risks effective date (to sunset May 4, 2021 unless otherwise revised or repealed) all elements required on this day, except for the following specific effective dates and associated elements.
  • November 23, 2020
    • Building Operator requirements – all workplaces.
  • December 28, 2020
    • Exposure Risk Assessment – all workplaces
    • Infection Control Plan – all workplaces
    • Employee information and training – all workplaces
  • January 6, 2021
    • Ventilation requirements – all workplaces
• Oregon OSHA provides training videos to help employers meet four out of 10 employee training requirements found in the COVID-19 Temporary rule
  • English modules
  • Spanish modules
• Oregon OSHA consultation services | Virtual confidential services specific to COVID-19 (Oregon OSHA)

General Reopening Information

• County Reopening Application Status (Governor’s Office)
• Pre-requisites for Phased Re-Opening of Oregon at County and Health Region Level (Governor’s Office)
• Gov. Brown shares framework for Reopening Oregon (April 20, 2020)

• COVID-19 Outbreak Communications Plan for Wine Industry (OWB with partner agencies)
• Communications Plan for Wineries and Vineyards in Preparation for a COVID-19 Outbreak (OWB)
• Crisis and Emergency Risk Communication Toolkits (OHA)
  • Contact Letter Template: English | Spanish (OHA)
• Communicating During an Outbreak or Public Health Investigation (CDC Field Epidemiology Manual)

• COVID-19 Vaccine in Oregon (OHA)
• Oregon Vaccination Guidelines and Eligibility (OHA)
  • Essential Worker Categories (CDC)
• COVID-19 Community and Communications Resources (OHA) – Includes vaccine communications resources for employers
• ¡Salud! Services to offer COVID-19 vaccinations clinics starting 3/31/2021 – various locations in the Willamette Valley
• LaClinica offers vaccine services in support of Latinx community – Medford
• Frequently asked questions about COVID-19 vaccines in Oregon for ag workers and food processors (OHA) English | Spanish
• Resources for those looking to help vaccinate
  • Volunteer registration form for people trained to administer vaccines (State of Oregon)
  • FAQs about COVID-19 Vaccination in the Workplace: For Employers (CDC) – See #2 for information about hosting a vaccination clinic

• OR Wine Industry Production Board (Facebook group)
• W.V. Wineries Industry Tasting Collective (Facebook group)

• Oregon Wine Industry Discussion Forum
  • March 19 Meeting Notes
  • March 24 Meeting Notes
  • March 31 Meeting Notes
  • April 7 Meeting Notes
  • April 14 Meeting Notes
  • April 21 Meeting Notes
  • April 28 Meeting Notes
  • May 5 Meeting Notes
  • May 12 Meeting Notes
  • May 19 Meeting Notes
  • May 26 Meeting Notes
  • June 2 Meeting Notes
  • June 16 Meeting Notes
  • June 30 Meeting Notes
  • July 14 Meeting Notes
  • July 28 Meeting Notes
  • August 25 Meeting Notes
  • September 8 Meeting Notes
• Oregon Wine Industry Marketing Response Group
  • March 20 Meeting Notes
  • April 2 Meeting Notes